Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO  
NYC 
Salary: $90k-125k  
 
Our client, a Tech Company in the Construction industry is looking for a Senior Executive Assistant to the CEO.  

The Role: 
We are seeking an experienced and highly skilled Senior Executive Assistant to provide dedicated support to our CEO and to oversee the efficient operation of our NYC office.  
This role goes beyond traditional executive assistance, requiring strategic oversight, leadership in office management and proactive engagement in company operations. 
 
Ideal Candidate: 

• The ideal candidate will be an influential partner to the CEO, bringing a high level of professionalism, discretion and leadership. This role requires being in the NYC office with a minimum of 4 days per week. 
• 7+ years of experience as an Executive Assistant or in a similar role, with a proven track record of supporting C-level executives in fast-paced, high-growth environments. 
• Demonstrated ability to manage and prioritize a wide range of tasks while maintaining a high level of attention to detail and quality. 
• Exceptional written and verbal communication skills, with the ability to craft clear, compelling messages that reflect the voice of the CEO. 
• Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and other relevant office management and communication tools. 
• A strategic thinker with a proactive, problem-solving mindset and a ‘can-do’ attitude. 
• Proven ability to handle sensitive information with the utmost integrity and confidentiality. 
• Experience working in dynamic environments, with the ability to adapt quickly to changing priorities and drive projects to completion. 
• Because this role is customer-facing, it requires monitoring email and communication during the weekends and nights. 

What You Will Do and Achieve: 
 
Executive Leadership Support: 

• Assisting the CEO, providing high-level administrative support, including strategic calendar management, complex travel coordination and detailed meeting preparation. 
• Anticipate the needs of the CEO and proactively address issues before they arise, enabling her to focus on strategic initiatives and business growth. 
• Manage CEO’s email and inbox flagging important email communication and drafting responses.  
• Prepare and edit correspondence, communications, presentations, and other documents. 
• Handle confidential information with discretion and professionalism. 
• Provide some personal assistance to the CEO, so she can focus on business priorities. 
• Plan travel arrangements for the executive team, including monthly executive onsite and conferences.  

Office Operations Management: 

• Lead the management of daily office operations, including ordering daily lunches for the NYC office.  
• Strategically manage office resources, including supplies, equipment, and vendor relationships, to optimize operational efficiency and cost-effectiveness. 
• Plan, coordinate, and execute company-wide events, quarterly offsites, meetings, and activities. 
• Serve as the primary liaison for all office-related matters, including facility management, security, and executive visitor experiences, ensuring the office runs smoothly. 
• Work with team to design, order, and deliver swag for both internal team members and external customers and investors.  

Strategic Administrative Oversight: 

• Lead HR-related initiatives, including onboarding new employees, maintaining employee records, and developing office policies and procedures. 
• Take ownership of office financial management, including budgeting, expense tracking, and financial reporting, providing strategic recommendations to optimize resources. 
• Serve as the go-to point of contact for complex administrative inquiries, offering solutions and guidance that reflect the company’s strategic objectives. 

 
Company Benefits: 

• A close-knit and collaborative early-stage startup environment where every voice is heard and every opinion matters; currently, they are 25 team members. 
• Competitive salary and stock option equity packages. 
• 3 Medical Plans to choose from including 100% covered option. Plus Dental and Vision Insurance! 
• 401K 
• Learning & Growth stipend. 
• Free lunch provided in NYC and Austin office – you’ll never go hungry with us! 
• Unlimited PTO; We truly believe in work-life balance and that hard work should be balanced with time for rest and rejuvenation. 
• IRL / In-Person retreats throughout the year.